When it comes to notarizing important legal documents, security is a top priority. Traditionally, notarization required meeting in person, which many assumed was the safest option. However, with the rise of technology, remote online notarization (RON) is proving to be not only more convenient but also safer.
In this post, we’ll explore why remote online notarization offers enhanced security compared to the traditional in-person process.
Secure Identity Verification
One of the most important aspects of notarization is verifying the identity of the person signing the document. In in-person notarization, the notary typically relies on physical identification, such as a driver’s license or passport. However, this method is vulnerable to human error and fraud, especially with fake or altered IDs.
In contrast, remote online notarization uses advanced identity verification technologies. Before a remote session, the signer’s ID is electronically scanned and authenticated using tools that verify its authenticity. Additionally, the signer may be required to answer knowledge-based authentication (KBA) questions—similar to those used in banking—making it extremely difficult for anyone to impersonate the signer.
Encrypted Digital Transactions
Remote online notarization platforms are built with encryption technologies that protect the entire transaction. Every part of the process, from document sharing to video conferencing, is encrypted to safeguard against hacking or data breaches. These digital safeguards make it nearly impossible for unauthorized parties to access your sensitive information.
Unlike in-person notarization, where documents might be handled physically by multiple people, remote online notarization ensures your data stays secure and private throughout the process. Plus, each remote notarization session is recorded, providing an additional layer of protection and proof of the transaction.
Reduced Risk of Document Tampering
Another significant advantage of remote online notarization is the use of digital signatures and seals. With traditional notarization, after a document is signed, it can still be altered or tampered with before reaching its destination. This risk is significantly reduced with remote notarization because digital documents are locked and protected with tamper-evident technology.
Once the notary electronically signs and seals the document, any attempt to modify it afterward is immediately detectable. This makes remote online notarization more secure and trustworthy for handling legal, financial, and real estate documents.
Social Distancing and Health Safety
In the current era, health safety has become a critical concern. Meeting in person for notarization involves face-to-face interactions, handling paper documents, and visiting public offices or locations—all of which can pose health risks, particularly during times of pandemics or illness outbreaks.
By using remote online notarization, you eliminate the need for physical contact. You can complete the entire process from the comfort and safety of your home, office, or any other location, reducing the risk of exposure to illnesses. This makes RON not only safer for your documents but also safer for your health.
Real-Time Monitoring and Record-Keeping
Another layer of security with remote online notarization is the recording of the entire session. During the video conference, the notary witnesses the signing and interacts with the signer in real-time. This video is stored as part of the official record, which serves as a deterrent against fraud and provides proof of the notarization process if ever needed in a legal setting.
In traditional notarization, there’s often no video or audio record, and disputes over the validity of signatures can arise. With remote notarization, you have a clear, time-stamped video log of the transaction, offering unparalleled transparency and accountability.
Conclusion
While in-person notarization has been the standard for centuries, remote online notarization is proving to be the safer and more efficient alternative in today’s digital world. From secure identity verification and encrypted transactions to reduced risks of document tampering and the benefits of health safety, RON offers enhanced protection for both signers and notaries.
If you’re ready to experience the benefits of safer, more convenient notarization, consider trying remote online notarization for your next important document. Contact Acclaimed James Notary today to get started!
